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Benefits of WCMS and When to choose WCMS

October 27, 2010 Comments off

A Web Content Management System or any CMS supports the following benefits:

Ø  Import and creation of documents and multimedia material

Ø  Identification of all key users and their content management roles

Ø  The ability to assign roles and responsibilities to different content categories or types.

Ø  Definition of the content workflow tasks, often coupled with event messaging so that content managers are alerted to changes in content.

Ø  The ability to track and manage multiple versions of a single instance of content.

Ø  The ability to publish the content to a repository to support access to the content. Increasingly, the repository is an inherent part of the system, and incorporates enterprise search and retrieval.

Ø  Some content management systems allow the textual aspect of content to be separated to some extent from formatting. For example the CMS may automatically set default color, fonts, or layout.

 

But When one can Choose a WCMS , i could list out few of the scenarios where we can go for WCMS :

1. If you are publishing a lot of content from a number of authors, and yet the content are to be published in the single format (eg. Portal for a world wide reputed company) you should consider a Web Content management system (WCMS).  It can allow you to manage your content efficiently and cost-effectively.

2. When you have resources who are non – technical editors (not strong HTML, programming), you can consider WCMS as it allows to create, edit and publish content on a website.

3. When the published contents needs frequent edition or updation we can consider WCMS as this tool makes it easier to update a content and also to maintain the old version of the content.

4. When you want to publish large volumes of data or web pages in a short span of time you can consider WCMS. This is an important issue for the modern organization. The quicker you get key content published, the more value it creates.

Categories: WEB-CMS Tags: , ,

General terminologies used in WCMS

October 27, 2010 Comments off

Below i tried to list out some of the General terminologies used in WCMS:

Site:Used to group a set of Site Areas and Content.

Site Area: Used to build the Site Framework within which content items are grouped.

Authoring Template: Defines what data entry fields appear when creating new Content. Default values can also be entered into an Authoring Template.

Presentation Template: Specifies the design of a displayed page, including the layout of Components in a page and the default properties of a page (background, font, etc.). Presentation Templates allow you to change the look of a page without having to update what is being displayed on a page.

Components: Components are the building blocks of a Web Content Management environment. They either store content that can then be referenced in another Web Content Management item (e.g., Text Component, Image Component), or generate content based on selected parameters (e.g., Menus, Navigators).

Personalization Component: References content based on Web Sphere Portal Personalization rules and displays the content as Web Content Management Components.

Taxonomy and Categories: A Category refers to the subject matter of your content, i.e., what your content is about. For example, your news content may be of the category “Sports”, “Travel”, or “Entertainment”. Categories can be used to determine what links will display in a menu. Categories are grouped within Taxonomies.

Workflow: controls access to, verification and eventual approval of Web Content Management Items. Only if an item is approved at all stages up to a published stage can it be viewed on your web site.

Web Content Management Systems – Getting Started

October 26, 2010 Comments off

A Web Content Management System (WCMS) is a software tool used for managing and publishing content (text, graphics, links, etc) in the web.  Systems of these kind are often used for storing, controlling, versioning, and publishing industry-specific documentation such as news articles, operators’ manuals, technical manuals, sales guides, and marketing brochures.

Benefits of WCMS:

A content management system supports the following features:

  1. Import and creation of documents and multimedia material.
  2. Identification of all key users and their content management roles.
  3. The ability to assign roles and responsibilities to different content categories or types.
  4. Definition of the content workflow tasks, often coupled with event messaging so that content managers are alerted to changes in content.
  5. The ability to track and manage multiple versions of a single instance of content.
  6. The ability to publish the content to a repository to support access to the content. Increasingly, the repository is an inherent part of the system, and incorporates enterprise search and retrieval.
  7. Some content management systems allow the textual aspect of content to be separated to some extent from formatting. For example the CMS may automatically set default color, fonts, or layout

When one can choose WCMS:

  1. If you are publishing a lot of content from a number of authors, and yet the content are to be published in the single format (eg. Portal for a world wide reputed company) you should consider a Web Content management system (WCMS).  It can allow you to manage your content efficiently and cost-effectively.
  2. When you have resources who are non – technical editors (not strong HTML, programming), you can consider WCMS as it allows to create, edit and publish content on a website.
  3. When the published contents needs frequent edition or updation we can consider WCMS as this tool makes it easier to update a content and also to maintain the old version of the content.
  4. When you want to publish large volumes of data or web pages in a short span of time you can consider WCMS. This is an important issue for the modern organization. The quicker you get key content published, the more value it creates.

Hope this info is worthy for Newbies.

Will come out with  more points about WCMS in my next Post.

Categories: WEB-CMS Tags: , , ,
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