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Benefits of WCMS and When to choose WCMS

October 27, 2010

A Web Content Management System or any CMS supports the following benefits:

Ø  Import and creation of documents and multimedia material

Ø  Identification of all key users and their content management roles

Ø  The ability to assign roles and responsibilities to different content categories or types.

Ø  Definition of the content workflow tasks, often coupled with event messaging so that content managers are alerted to changes in content.

Ø  The ability to track and manage multiple versions of a single instance of content.

Ø  The ability to publish the content to a repository to support access to the content. Increasingly, the repository is an inherent part of the system, and incorporates enterprise search and retrieval.

Ø  Some content management systems allow the textual aspect of content to be separated to some extent from formatting. For example the CMS may automatically set default color, fonts, or layout.


But When one can Choose a WCMS , i could list out few of the scenarios where we can go for WCMS :

1. If you are publishing a lot of content from a number of authors, and yet the content are to be published in the single format (eg. Portal for a world wide reputed company) you should consider a Web Content management system (WCMS).  It can allow you to manage your content efficiently and cost-effectively.

2. When you have resources who are non – technical editors (not strong HTML, programming), you can consider WCMS as it allows to create, edit and publish content on a website.

3. When the published contents needs frequent edition or updation we can consider WCMS as this tool makes it easier to update a content and also to maintain the old version of the content.

4. When you want to publish large volumes of data or web pages in a short span of time you can consider WCMS. This is an important issue for the modern organization. The quicker you get key content published, the more value it creates.

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